Pinewood
Derby Track |
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This committee will be
responsible for acquiring the use of one or more tracks as needed for the
pinewood derby. Preferably, tracks
would have sensors to determine the winner of the race. Considerations for track needs would be
groupings by age and or class. The
committee would be responsible for the transportation of the track to and
from the site, as well as setting up the track before the race, and taking it
down after the completion of the race. |
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Determine the number of tracks
needed for the race and the amount of space needed for racing.
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Report space needed to the
committee in charge of maps.
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Acquire the use of the desired
number of tracks, along with tables, chairs, computers and wires needed to
hook up the computers to the track, if needed.
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Develop your committee's
budgetary needs and report your needs to the Finance committee 150 days
before the event.
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Transport the track(s) to the
racing site.
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Set up the tracks before the
race and assure that it is in working order.
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Set up a perimeter around the
track to assure that youth do not bump into the track accidentally.
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Be on hand to do repairs as
needed.
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Take the track down after the
race.
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Return the track to its owner.
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Make a written report as to how
your committee's process went this year, and make recommendations for future
years. Include the Start, Stop,
Continue Analysis in your report.
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Reconcile any budgetary
difference from the actual expenses.
Attach receipts to your reconciled financial report, explanations for
discrepancies, and recommendations for future events to the Finance
committee. |
Weigh
In |
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In order to assure that the
playing field is level, the weigh in / inspection is a crucial step of the
race day activities. It will be up to
the Weigh In committee to present a fair and balanced authority to all involved,
giving racers the assurance that their cars are being treated in a fair
manner to all other racers, and that all cars are being judged according to
the same criteria to assure that the race will be fair. |
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Develop your committee's
budgetary needs and report your needs to the Finance committee 150 days
before the event.
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Based upon the Pinewood Derby
rules, develop a set of weigh in protocols that will be followed when judging
the acceptability of each car entering the race.
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Create a supply and material
list of what will be needed to complete the weigh in process.
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Secure all supplies and
materials. Set up the weigh in station
prior to the race registration time.
Be sure to remember to secure electricity if needed.
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Train weigh in judges on the
protocol to follow to conduct a fair and balanced weigh in process for all
racers. Develop a set of rules to
follow in case discrepancies occur, or appeals are made.
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In case of a disqualification,
assure that the disqualified car is not allowed to enter the race and disturb
the event for other racers.
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Treat all racers and parents
with respect. Avoid major blow ups.
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Assist in other areas of the
pinewood derby event as needed.
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Clean up the pinewood derby
event when all is completed.
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Return all borrowed equipment in
its original condition to its owner.
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Make a written report as to how
your committee's process went this year, and make recommendations for future
years. Include the Start, Stop,
Continue Analysis in your report.
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Reconcile any budgetary
difference from the actual expenses.
Attach receipts to your reconciled financial report, explanations for
discrepancies, and recommendations for future events to the Finance
committee.
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Master
of Ceremonies |
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Traditionally, one will think of
a Master of Ceremony as a single person who has a dynamic personality that
can keep the crowd entertained and focused.
In reality, there is usually a
team of individuals preparing the MOC so that he can do his job
effectively. In order to be a good
MOC, the individual must be well prepared and well informed of the overall
expo experience. |
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Develop your committee's
budgetary needs and report your needs to the Finance committee 150 days
before the event.
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Familiarize the MOC committee
with how the overall Expo is organized.
Learn how each piece of the organization flows together, supports each
other, and the intricacies and nuances of each element.
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Work closely with the Campfire
Committee to organize the program agenda.
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Work closely with the Awards
Committee to assure that the awards are present, organized and listed in a
written agenda that the MOC can easily follow during the program. Have a member of the Awards committee
present to hand the awards out, so the MOC can focus on reading the names
off, rather than fumbling with finding the correct award.
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Work closely with all other
committees which may have announcements or campfire program areas that need
to be incorporated into the campfire program.
Assure that all those elements are organized and well laid out for
presentation during the campfire program.
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Work with professional vendors
to incorporate them into the program.
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Work with the Audio/Video
committee so that your needs are met in that area.
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Practice the program ahead of
time so that everyone involved will be on the same schedule and cues are not
missed.
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Work with the Paperwork
committee and the signage committee to produce a written program to support
your shows.
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Make a written report as to how
your committee's process went this year, and make recommendations for future
years. Include the Start, Stop,
Continue Analysis in your report.
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Reconcile any budgetary
difference from the actual expenses.
Attach receipts to your reconciled financial report, explanations for
discrepancies, and recommendations for future events to the Finance
committee.
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Judges
Rules |
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Boys deserve to get recognized
for their achievements. The only way
to determine who has achieved the most is to create a standard to measure
them against. This is where the judging
rules come in to play. Rules also
allow for an even playing field to all involved. Rules assure that everyone is treated
equally, and measured by the same standards.
Rules also eliminate many arguments that may occur during competitive
events. As you can see, judging is
actually a very important element of the whole expo experience. |
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Develop your committee's
budgetary needs and report your needs to the Finance committee 150 days
before the event.
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Take a survey of all events that
will be held during the expo and determine which events are competitive. Work with each of these events to create a
simple set of rules for each event.
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Create judging sheets for the
events.
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Report which events are
competitive to the awards committee, and work with them to determine which
awards will be needed for these events.
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Create a set of rules for the
display booths. Create a set of standards for the display booths to be
judged by.
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Create judging sheets for the
displays.
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Report to the Awards committee
any awards that may be needed for the displays.
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Work with the Paperwork
committee to determine an easy way for results to be tallied, so that the
achievements can be recognized by the Awards committee.
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If possible, create a simple app
for smartphones to allow results to be easily reported.
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If possible, create a bar code
system or QR code system that can identify each youth attending the expo that
can be scanned by the smartphone, thereby, speeding up the reporting process.
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Make a written report as to how
your committee's process went this year, and make recommendations for future
years. Include the Start, Stop,
Continue Analysis in your report.
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Reconcile any budgetary
difference from the actual expenses.
Attach receipts to your reconciled financial report, explanations for
discrepancies, and recommendations for future events to the Finance
committee.
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